December 1, 2021
Software robotics saving tens of thousands of staff hours at the Centre of Registers, Lithuania
Over the past six months, the Robotic Process Automation (RPA) Solutions Group of the Centre of Registers has developed two robots that would replace monotonous manual work and would save tens of thousands of staff hours per year.
The first project: an automated process for distributing requests in the Service Accounting System
Some automated deployments have started already last spring and now software robots can cope with a longer list of services, correct some inconsistencies and, in particular, save 13,000 hours each year. “This software robot not only performs the functions of distributing services to the appropriate persons but also corrects software inconsistencies in the timing of execution of the services, resulting in appropriate sequencing of the service performance. It also enables to regulate the workload of the staff and the flow of requests in separate units”, says Agnė Jančiauskienė, the Chief Specialist at the Property Registers Management Service of the Centre of Registers.
Karolis Goštautas, the Head of the Group at the Operations Architecture and Process Management Division, says that the software robot was built and deployed in just two months after agreeing on the need for new functions with the process owners. “We have built the software robots to work with the Service Accounting System like an employee but much faster. Currently, the software robots activate themselves at a set time in the morning, distribute requests in the Service Accounting System, prepare processing reports for each request and automatically shut down in the evening. The process owners need only to ensure that the lists of persons performing the tasks distributed by the software robots are kept updated and to process the remaining requests, which the software robots do not know how to process”, explains Karolis.
Software robots processing notifications about the special land use conditions: create and group documents, save them in the document management systems
The second major project was the development of software robots processing notifications about the special land use conditions. In the past, when dealing with such notifications, the specialists had to mark these land areas on the cadastral map manually and enter notes about such land parcels in the Register. The need for robotic process automation was prompted by the information that the Centre of Registers would receive about 240,000 such notifications by the end of 2022. It is actually impossible to process such quantity of notifications manually within the specified time limit.
The software robot, which was created within one and a half month, saves information of the received notifications in the document management systems where document folders are created. “The process is clear, structured and convenient for both the authority sending such notifications and the staff of the Centre of Registers who processes them. Moreover, such software robot saves up to 60,000 man-hours per year”, say persons implementing these projects and are pleased that “the RPA Solutions Group can quickly help to automate monotonous and tedious processes. The Group discovers more and more possibilities to use some parts of the already built software robots within the IT systems of the Centre of Registers, thus ensuring faster and higher quality automation of routine processes.”
October 12, 2021
Open data of financial statements raised the interest of hundreds of users
When the Centre of Registers, Lithuania, opened one of the most relevant data sets in the society containing financial statement data of the companies, such data immediately generated a strong interest among the open data users. In just over a month from the opening of the data sets of financial statements of legal entities, about 600 unique users have already downloaded them.
“Opening data to the public was and is one of the priorities of the Centre of Registers; therefore, seeing such intensive use of open data, we are very glad that the vision of our Enterprise coincides perfectly with the needs of the society. Even before opening these data, we have noticed that the financial data of companies stored in the Register of Legal Entities are really needed and widely used. More than 2,000 downloads of these data sets in the first month provides one further proof that this data is needed in the society”, says the Director for Strategic Development of the Centre of Registers Adrijus Jusas.
According to A. Jusas, the data of financial statements makes it easier to assess potential business partners; it enables the media to have the insight in operational performance of the companies and organisations that are important to the society. Opening of such data makes it possible to use these data sets also by other public groups, e.g., the members of academic community, etc.
The data sets opened by the Centre of Registers contain data on the balance sheet and profit (loss) statements submitted since 2015. The data set of profit and loss statements contains data from the reports of legal entities submitted in a specific year: profit (loss) before tax, net profit and sales revenue. The balance sheet provides information on equity, amounts due and liabilities, non-current and current assets.
You can find the open data sets of financial statements on the website at https://www.registrucentras.lt/p/1094
New sets being constantly added to the open data
The use of open data provided by the Centre of Register is constantly growing. In two years, 10,000 unique users have already downloaded various data sets for more than 250,000 times. The commitment of the Centre of Registers to open as much relevant data as possible to the public has gained new momentum this year - the data sets of financial statements have supplemented the already opened data of the Register of Legal Entities and the Information System of Licenses. The first data sets were opened to the public in mid-2019, starting with the data of the Real Property Register. Later, the data sets from the Address Register were added to the open data.
The data opened by the Centre of Registers contributes to a more open, transparent and trust-based society. The benefits of open data for the state and its population are obvious; therefore, the strategic goal of opening new data sets will be further pursued in future.
You can find all data opened by the Centre of Registers at www.registrucentras.lt/atviri_duomenys
and download it in the convenient open data formats.
About open data
Open data is a freely accessible data, information or part of it, recorded in the documents or collected during activities of the Centre of Registers, irrespective of the way, form or media of their delivery, including the data stored in the registers maintained by the Centre of Registers. All persons may re-use open data and distribute their sets for any purpose, indicating their source, under the same conditions as they were obtained.
Various studies conducted by the EU and other international organisations estimate that the opening of public data can generate from 0.4% to 1.5% of GDP; in the case of Lithuania, it would amount to from 200 million to 750 million euros.
It is expected that access to and re-use of open data sets of the Centre of Registers can accelerate the introduction of value-added information products and services. At the same time, wider use of open data will enable the Lithuanian public institutions to perform public tasks more efficiently and yield higher benefits to the society.
April 14, 2021
More Than Maps: Population & businesses data
The Centre of Registers continues implementing its obligation to open more information to the public collected and stored in the registers and information systems. Therefore, more data about population and businesses of the country is available on the regional geoinformational map - REGIA, which is created and further developed by the Centre of Registers.
In addition to the information on real properties, Address Register objects or engineering networks, the REGIA map starts publishing statistics available at the Centre of Registers; namely the data about largest legal entities in terms of sales revenue and net profit in each municipality and information of the Population Register on the number of persons who have declared their place of residence in a specific municipality.
“Our goal is to achieve that the REGIA map gradually becomes a platform for open geo-referenced data, where not only the data processed in the registers or information systems of the Centre of Registers but also relevant information from other state or municipal institutions is published. This time we supplemented the map with information from the Register of Legal Entities and the Population Register. In the future, we intend to add other data that is important to the public and present it in a convenient way”, says Service Management Director Diana Vilytė.
The REGIA map displays legal entities according to their registered office address. If you click on a concrete company you may see legal entity‘s name, code, registered office address, average number of employees. You may also see sales revenue or net profit ratio, and refine data in order to find out TOP10 companies with the best ratios in a selected municipality.
If you select a layer “number of persons who have declared their place of residence”, the REGIA map will display municipalities in different colours according to the number of persons who have declared their place of residence. If you click on a specific municipality, you will find exact number of those who have declared their place of residence in that municipality, statistics by gender and age groups.
To facilitate re-use of data, all information can be downloaded in a single Excel spreadsheet.
REGIA is a user-friendly information exchange platform
REGIA map, created by the Centre of Registers, is a convenient tool specially developed for municipalities: their residents, officials and businesses operating therein. The aim of REGIA is to create convenient conditions for decision-making based on geographical location and to facilitate the exchange of information.
Most of client-relevant information published on the REGIA map is linked to real property and accurate data stored by the Centre of Registers: boundaries of land parcels, real property value zones, average and taxable market values, and information on the Address Register objects. In addition to the data mentioned above, information of other institutions is available on the map too, such as engineering networks and data published by the National Land Service, etc.
Considering user needs, the REGIA map intends to offer more data from other institutions, such as data available from the companies operating water, sewage, heating or telecommunications networks.
February 4, 2021
Centre of Registers expanding e-services: offers E-seal for companies and organisations
In addition to a number of currently available e-services to residents and businesses, the Centre of Registers is expanding their range. Residents have been able to obtain e-signature for some time, and from now on it offers a similar service for legal entities - a seal, which is often used in the activities of companies or institutions, can now have its electronic equivalent.
An electronic seal, which ensures the integrity and authenticity of electronic documents, can be useful for companies and organisations when exchanging e-documents, submitting certificates or reports, and for state and municipal institutions when issuing electronic certificates and other documents.
E-seal is a means used to ensure the reliability of electronic documents issued exclusively to legal persons. It certifies that a specific e-document and the data therein are not changed, namely, they are the same as were during the creation of e-seal. It also certifies that the document itself is created and issued by a company, organisation or institution, to which the e-seal was issued. E-seal is issued only to legal entities and, unlike e-signature, is not linked to a specific natural person; therefore can be used by any individual appointed by the head of legal entity. E-seals can be used in combination with electronic signatures but they are legally valid on their own too.
As in case of e-signature, a qualified e-seal requires qualified certificate, a pair of keys and qualified e-seal creation device (USB storage device).
The use of e-services is growing tremendously
The benefits of e-services that became evident over the last year are encouraging both the private and public sectors to develop innovative solutions to facilitate day-to-day processes. In 2020, the use of all e-services increased significantly. For example, the time stamping service provided by the Centre of Registers, which indicates exact time of e-document signing, was used 67.5 million times and this is three times more than in 2019.
At the same time, the signing of e-documents on the GoSign platform has grown almost 1.5 times in a year to 56 million units. This growth is undoubtedly linked to the COVID-19 pandemic and the introduction of quarantine as well, when many works and processes moved to the digital environment.
January 26, 2021
The Centre of Registers is opening data: more information about companies and organisations to the public
The State Enterprise Centre of Registers, which processes data in the registers and information systems of state significance, continues implementing one of the core strategic tasks of the Enterprise, i.e. opening of data to the public. At the end of January, the following data of the Register of Legal Entities, which has national significance, was opened for public use free of charge: a list of registered companies with their names, addresses of registered offices, information on management bodies, authorized capital and other relevant data.
"We are further implementing the expectations set by the state and the public for the Centre of Registers and take one more step towards a more open, a more transparent and a more trust-based society. We understand and appreciate the benefits of open data for the state, its residents, business, especially the start-up community; therefore, we will continue to pursue the goals related to data opening and open more new data sets. I believe open data of the Register of Legal Entities will enable everyone to have a clear picture of legal entities, which exist and operate in the country: companies, public institutions, public authorities, etc. I have no doubt that we will soon see practical examples of the use of this open data, which will contribute to the progress of all of us,” says Saulius Urbanavičius, Director General of the State Enterprise Centre of Registers.
Several different data sets of the Register of Legal Entities were offered to the public free of charge about the legal entities registered in the Register, providing their codes, names, registered office addresses, date of registration, legal form and legal status. A similar set was published about the companies or organisations, which have been already removed from the Register of Legal Entities.
Currently, more than 250 000 legal entities are registered in the Register of Legal Entities in Lithuania. Every year, this number increases by more than 10 000 newly registered companies, small partnerships, public institutions, associations or legal entities of other legal forms. The list of legal entities removed from the Register includes over 200 000 legal entities, which do not exist today.
Open data of the Register of Legal Entities is not the first trial of opening data to the public by the Centre of Registers. In the middle of 2019, the data of the Real Property Register was opened to the public; whereas in the middle of the last year, the Centre of Registers opened the data of the Address Register. The next step is opening of the anonymised data of the Population Register next year. Later, the Centre of Registers intends to open data from other registers, such as the Mortgage Register or the Register of Property Seizure Acts as well as data of the information systems.
June 28, 2018
New Director General of the State Enterprise Centre of Registers appointed
On 26 June 2018, the Minister of Transport and Communications of the Republic of Lithuania, appointed Mr Saulius Urbanavičius as the Director General of the State Enterprise Centre of Registers.
The Minister says that the new Director is tasked with ensuring the transparency and efficiency of the Centre of Registers, reviewing its business processes, improving the quality of the services provided and taking part in the process of opening data to the public. The Minister states that S. Urbanavičius is known as an experienced administrator, who has implemented quite a few reorganisations, and therefore is oriented towards teamwork.
S. Urbanavičius has started his work from getting acquainted with the activities and the staff of the Centre of Registers. The new Director is convinced that the staff has a strong desire to work for the State and understands the importance of their work. He expects sustainable work practices and meaningful future projects.
S. Urbanavičius has years of work experience in law enforcement institutions. He was engaged in creating the Customs Criminal Service (2000), contributed to the creation of laws and other legal acts regulating the fight against smuggling and corruption in Lithuania.
On the occasion of the 100th anniversary of the State of Lithuania, the President of the Republic of Lithuania awarded S. Urbanavičius the Officer's Cross of the Order of the Lithuanian Grand Duke Gediminas. He also has received other honorary awards and acknowledgements.
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April 17, 2018
Blockchain-based companies could become reality in Lithuania as early as 2019
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Lithuania is looking to become the first ever country to offer entities from around the world the opportunity to register and manage companies using blockchain technology. These Virtual Limited Liability Companies (VLLCs) would benefit from an innovation-friendly “sandbox” regulatory system that helps newcomers to set up operations. VLLCs would give companies a range of advantages. These include the ability for the company to be remotely managed, and for all share transactions to be fully transparent, as they would be performed entirely on an immutable blockchain.
The Lithuanian Centre of Registers (the manager of the country’s Register of Legal Entities) has already started to draft a proposal on legal amendments needed to make VLLCs a reality next year.
“Physical borders between countries are becoming a thing of the past. This ambitious project is the next logical step for Lithuania, given our track record in the field of financial technology (fintech),” argues Ieva Tarailiene, Acting Director General of Centre of Registers.
“Yet regulatory roadblocks are still present in the procedures for expanding businesses abroad. We are striving to become the first country to offer companies the possibility to register and manage companies remotely using blockchain technology, thus ensuring transparency and security.,” her colleague and blockchain enthusiast Jonas Udris concludes.
The plan has been endorsed by the Bank of Lithuania, the country’s regulator. The Bank is building a global reputation as a force for innovation, thanks to its positive stance on new ideas in fintech sector.
And Marius Jurgilas, a Member of the Board of the Bank of Lithuania, believes blockchain has huge potential. “Bank of Lithuania is already building LBChain – blockchain-based solutions accelerator for fintechs. Initiative to create virtual companies on blockchain is a move towards even more ambitious goal – creating LTChain, i.e. moving relevant public services on blockchain,” he says.
The ability to remotely establish and manage a company in the EU is on the wish-list of many fintech companies. Analysts from Invest Lithuania, a foreign direct investment and business development agency, believe companies from Singapore, the US, Israel and other non-EU locations would all be interested in such a service.
“As the world is moving towards a paper- and bureaucracy-free future, jurisdictions that adapt to the increasing demand for instant solutions will win in the long run. As of now, the country already offers fintech companies the ability to receive a payments institution (PI) or e-money institution (EMI) license in just three months, which is 2-3 faster than in other EU countries. These draft proposals on the possibility of establishing a virtual company which can be managed remotely is another step in the right direction,” explains Mantas Katinas, Managing Director of Invest Lithuania.
According to Jonas Udris, introducing blockchain-based VLLCs is essential for Lithuania to strengthen its leadership in technological progress in the financial sector. The most important innovation, says Udris, would be a legal framework and a technological infrastructure that allows shares in a corporate entity to be issued and traded on the blockchain.
“Blockchain-based VLLCs represent an entirely new level of transparency, security, and convenience. With them, information about a company’s shareholders and the entire history of share ownership would be easily accessible to anybody at any time. Shareholders could manage their shares online, in real time, with far less paperwork. Shares could even be traded directly on the blockchain, without intermediaries,” says Udris.
This new breed of VLLCs could range from small companies owned by a single individual to large corporations with publicly-traded shares and other securities. They would be fully-recognised corporate entities under Lithuanian law and would file financial statements and pay taxes in Lithuania.
If the necessary amendments to the legal framework are made, entities from around the world would be able to register virtual companies in Lithuania as early as 2019. Those eager to test out the new system should look out for a Hackathon event expected in the Autumn of 2018. Anyone interested can get in touch directly with the Centre of Registers.
December 28th, 2017 publication in a national newspaper „Lietuvos žinios“ about the Horizon 2020 project
InnoITeam: a solution to stop brain drain?
Dr Romualdas Požėra, the Chief Strategic Planning Expert of the Centre of Registers, says that the projects with the aim to pool and retain the highest competencies are becoming more and more important in the country where many discussions are going on about the brain drain.
What was the goal and intentions of the partners?
The project with symbolical title “InnoITeam” has offered a unique opportunity to get familiar with the best practices of Sweden, which is one of the most technologically advanced countries in the world, in pooling competencies and utilising them not only in the field of research and development but also transferring innovative solutions to business and public sector.
Kaunas University of Technology is the main coordinator of the InnoITeam project where excellence of Kaunas University in the Internet of Things in the Baltic region will be combined with the competencies of other project partners. Vilnius Gediminas Technical University is strong in the field of cybernetics, while the Centre of Registers is the largest keeper of the public sector data. The expertise of Swedish University of Linkoping in the field of data visualization is globally well known; whereas the Swedish Research and Innovation Centre RISE has been proficient in developing and implementing innovations in IT sector. The establishment of such centre of excellence in Lithuania will enable the transition from declarations on innovations to the creation of innovation ecosystem.
Moreover, as I have already mentioned, such projects motivate young people, prevent the brain drain and may also attract the potential of the Lithuanian academic diaspora abroad.
Can you give some examples how the results of this project could serve the public?
The scope of applying the Internet of Things solutions is very wide: from automated production, energy or transportation to public security and healthcare. In general, the intelligent systems analyse our behaviour and changes in environmental parameters, make appropriate decisions on the basis of the obtained results and are able to learn and constantly improve the quality of forecasts. To my opinion, these systems will be the usual thing in future as computers, mobile phones or TV sets today. However, many problems should be solved on the way: in particular, processing of huge data flows, analysis and delivery of results in a human-readable way as well as ensuring of cyber-security. Therefore, artificial intelligence and cognitive computing solutions should be created or have to be adapted for these purposes. In addition, the challenges of personal data protection and certain legal aspects of liability should be also addressed.
How do partners imagine the project progress and organisation?
Although the project is primarily aimed at research and educational activities, it will also bring a significant applied value to the public sector, especially in developing future public e-services.
Already now, we have to focus on digital transformation and a smart public sector, which is based on the efficient personalised public services. This can be achieved by combining or utilising the data, which is our property and which could be the raw material of the future economy.
How can this be achieved?
The activities of the Centre of Excellence will focus on the creation, research and development of a smart environment and service ecosystem in the strategic directions set at the global level: future way of life, work, education and government. Therefore, the understanding and support of the national government authorities is of particular importance when it comes to new international joint study programs, the development of the Internet of Things, the control of urban growth or the resolution of demographic problems using flexible predictive models or cognitive computing.
Why did you get involved in this project? What benefits do you see?
This is an opportunity to participate directly in creating innovations and implementing them. In addition, all this is in perfect harmony with the main mission of the Centre of Registers, i.e. to effectively manage the information resources of the country, thus creating value for members of the public. Given the country’s digitalisation goals, this is an opportunity to increase data dissemination, test, deploy and implement Open Data business models using the data kept by the Centre of Registers. Of course, great attention will be paid to the protection of private information.
Thank you for the conversation.
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EU Twinning project KS 15 IPA JH 04 16 “Support to Civil Registration and Document Security”
December 4, 2017
In its path towards the EU Kosovo is recommended to reduce an administrative burden for the citizens
Lithuania proposes the Civil Registry Agency in Kosovo to refuse paper certificates and ensure efficient exchange of digital data by reducing an administrative burden for citizens in the country. At the same time, data stored in the state databases of Kosovo are proposed to have legal power.
Such primary recommendations were given by the specialists of the Centre of Registers to the Civil Registry Agency in Kosovo, which is the beneficiary in the Twinning project implemented by State Enterprise Centre of Registers, Lithuania, and the International Cooperation Agency of the Association of Netherlands Municipalities, the Netherlands. The purpose of the project is to provide support to Kosovo institutions to improve the civil status registration system.
During the project, Lithuania together with the partner from the Netherlands will share the best practice and provide recommendations on improvement and harmonisation of legal framework for the registration of civil status acts, development of new efficient business processes and modernisation of register management information systems that would ensure provision of electronic services for the residents and businesses in Kosovo.
Kipras Mensevičius, representative of the Centre of Registers, who presented proposals for legal framework to the officials in Kosovo says that currently legal acts in Kosovo do not provide for the solutions on reducing the number of certificates that are issued to or are requested from the residents; therefore the Civil Registry Agency of Kosovo and other public institutions request various information from the applicants instead of taking it from the databases. The country is proposed to start from major changes in legal framework, enabling transition from paper to electronic documents and ensuring efficient exchange of data between the institutions.
During the project that would last about two and a half years, the administrative and organisational structures in the public administration sector of Kosovo that are related to civil status registration, including institutional internal and external relationships of subordination shall be reviewed with reference to the EU standards and experience of the Netherlands and Lithuania.
The overall objective of the Twinning project is to support the Civil Registry Agency and Municipal Civil Status offices in improving the standards of civil registration system and document security in accordance with EU standards and best practices.
Spokesperson of the Centre of Registers
Tel. +370 5 2688355
Mob. tel. +370 652 56655
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